Assistant Registrar for Loans and Exhibitions
In addition to a cover letter and resume, please include a writing sample and professional references when applying for this position.
The Assistant Registrar for Loans and Exhibitions is a member of the Collections Management Department, reports to the Registrar for Loans and Exhibitions and is responsible for assigned tasks and general support in managing cyclical, incoming and outgoing loans. Assists and manages in-house produced, traveling, and incoming traveling exhibitions.
- Loan Management: Assists the Registrar with incoming and outgoing loan arrangements with institutions and individuals, including documentation: compiling information and producing loan agreements, issuing and monitoring certificates of insurance, conducting incoming and outgoing condition reports; monitoring shipping arrangements, recording loan activity including location into the collections database; responsibilities also include the coordination of receiving incoming shipments and releasing outgoing shipments with other departments; packing collections objects for shipping, contract crating and shipping arrangements, and scheduling of packing. This responsibility requires keeping current on legal and ethical issues regarding loans and transits and information regarding proper crating and packing.
- Accountability for Borrowed and Loaned Collections: Assists the Registrar with tracking and accounting for all incoming and outgoing loaned materials, from point of entry or point of departure until they are returned to owner, with return documentation; includes management of loan number tracking system and responsibility for final resolution of all loan numbers.
- Lender Relations: Responsibilities include corresponding with lenders and potential lenders regarding Museum policies and procedures for loans, including correspondence necessary for Museum to enter a proper and well-documented bailment, for proper return and documentation of borrowed items, and for answering any other inquiries from a lender about her/his loan. Position requires the Assistant keep current on all legal and ethical issues regarding museum loans.
- Exhibitions: Prepares permanent collection and loan objects for exhibition; managing those objects from unpacking to condition reporting to staging to coordinating their availability for design and mount making purposes; coordination movement and handling for exhibit installation and deinstallation. Coordinates with Curatorial, Conservation and Exhibit Design Departments on aspects of exhibition development including conservation, framing, mount design, mount fabrication; obtaining necessary permissions from lenders. Assists the Registrar for Loans and Exhibitions as a contract manager for all incoming loans, making certain that all concerned know and fulfill terms of loan contract.
- Budget:Assists the Registrar for Loans and Exhibitions with obtaining estimates for the development of the annual budget, processing invoices and monitoring expenditures. Researches/ recommends supply purchases and following through on procedures per the Finance Department, adhering to processes developed within the Collections Management Department.
- Maintenance: Coordinates the maintenance of Collections Storage; including organizing and maintaining order in the Collections and Art Storage rooms.
- Supervision of Other Staff: The supervision and training of volunteers, interns, vendors and other staff with regard to Loans and Exhibitions tasks and procedures.
- General Collections Management Department Work: All members of the Collections Management Department are responsible for the overall security and well being of the Museum collections, including monitoring and practicing proper handling and transport of collections; being present and alert in collections areas when non-collections personnel and visitors are present; knowing and following Museum policy and procedures regarding security of the premises and collections; and being available for after-hours emergencies.
- Bachelor’s degree in related field; ie. Museum Studies, History, Anthropology, Conservation or Art/Art History. Master’s degree preferred.
- 2-3 years prior museum work experience including exhibition management, lender relations, artifact handling, packing and familiarity with art/artifact shipping;
- Knowledge of current museum registration methods, AAM standards, and collections management theory and practice;
- Excellent oral and written communication and interpersonal skills;
- Skill in writing routine professional correspondence;
- Excellent attention to detail and ability to recognize discrepancies;
- Strong planning and organizational skills, including agile management of multiple tasks and competing deadlines;
- Strong problem-solving skills and ability to exercise sound independent judgment;
- Demonstrated ability to work effectively both independently and as part of a team;
- General comprehension of the basic physical nature of a variety of materials as represented in the museum’s collection;
- Spatial and visual acuity
- Fine motor skills
- Proficiency in Microsoft Word for generating forms, correspondence and other documents;
- Demonstrated skill in Excel Spreadsheet management;
- Ability to operate a digital camera and work with image files;
- Familiarity with Adobe Photoshop or related programs;
- Knowledge of museum collection databases, MIMSY preferred.
- Standing or walking 2-4 hours at a time, up to 8 hours per day;
- Sitting at a computer 2-4 hours at a time, up to 8 hours per day;
- Lifting and carrying objects weighing up to 35 pounds;
- Required upon occasion lifting objects weighing up to 100 pounds and carrying them up to 100 feet with one or two other staff members;
- Pushing or pulling of heavy carts, crates and other containers;
- Working with manual and light-duty power tools;
- Bending, squatting, reaching and lifting overhead, kneeling, climbing ladders up to 12 feet high;
- Occasional work in indoor low temperatures
- Handling of small, fragile objects requiring fine motor skills
Security Officer (On-Call)
The Autry seeks on-call Security Officers. Duties include performing security patrols by foot or vehicle, answering visitor inquiries, responding to emergencies according to defined procedures, and monitoring movement of staff, visitors, assets, equipment and materials. This position requires standing for long periods of time and wearing of a radio earpiece at normal volume setting. Security officers may be assigned to any shift or any Autry location. May be assigned outdoors and to construction posts which may include inclement weather, dust, dirt and noise. Guard card is not required.
High School Diploma or GED; experience in security, public safety, military and/or customer service; must be able to work weekends and additional hours as necessary; the ability to communicate clearly in person and via radio is necessary; the ability to stand and walk for long periods is required; reliable transportation is needed.
A custodian performs routine basic maintenance and cleaning of museum grounds (both Griffith Park and Mt. Washington campuses).
- Cleans the museum galleries, public areas, plaza and administrative office
- Assists with museum events (set up and clean up)
- Routinely dusts, vacuums, cleans windows and bathrooms, and waxes wood floors as necessary
- Ensures work is performed safely and that equipment is properly maintained
- The museum (or the Autry) reserves the right to add or change duties at any time.
- Ability to communicate with all levels of the organization and keep supervisor apprised of all personnel issues and or problems.
- Knowledge of cleaning supplies and quantities needed
- Knowledge of cleaning equipment
- Ability to communicate in English required for day shifts and preferred for evening shifts
- Transportation to work between both sites
- Custodial experience preferred
- Ability to learn to use a 2 way radio
- bility to lift up to 50 pounds unassisted
Working at the Autry:
- Requires physical mobility and stamina.
- Involves long periods of standing, walking, or sitting; frequent stooping, and bending. Extended work hours as needed.
Review of applications begins immediately and continues until position is filled.
Please mail or e-mail your résumé and letter of interest to:
Autry National Center
4700 Western Heritage Way
Los Angeles, CA 90027-1462
The Autry National Center is an Equal Opportunity Employer.